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If you have a 10×10 exhibit, the color of your canopy is pre-determined by Future Proof in order to provide a cohesive feel. We do not inform any partners of their canopy color before going to production as they are randomly assigned. You are able to customize the inner panels of your exhibit walls.

If you have a 10×10 or 10×20 exhibit, you are required to use the Future Proof provided canopies. You may have custom elements within this space.

If you have a 20×20 exhibit or larger you can forgo the included canopies for a custom structure. 

We will have complimentary WiFi available for all Future Proof Citywide attendees. If you are streaming a demo or require a secure connection we highly recommend ordering dedicated Internet for your space. Please remember that if you are ordering dedicated Internet you will also need to order power. Internet can be ordered in the Exhibitor Form and is due by January 6, 2026.

You may have alcohol in your exhibit space, but it MUST be supplied by Future Proof’s preferred vendor. Alcohol from alternative suppliers is strictly prohibited and is in violation of our liquor license.

You do not need to complete an EAC form if you are using a Future Proof Preferred Vendor. (See “Add Ons” Page for list of preferred vendors). If you are using a vendor outside of this list, you will need to complete an EAC application form. Please note that all EACs are subject to approval by Future Proof.

See the EAC Page for more information.

If you are working with a vendor that is NOT on the Future Proof preferred vendors list, they are considered an “EAC” and will require credentials to access the event space. You will be provided a link to secure EAC credentials once your vendor’s EAC application has ben approved. See more details EAC Page.

Activation Plans are a simple list of everything you plan on doing in your exhibit space. (ie: will have a table and chairs, giveaways, monitor for screening demos). Activation Plans should be shared in the Exhibitor Form by January 6, 2026. 

Yes, the event will take place entirely on sand and flooring is not included with your exhibit space. You may order flooring with Warren Moore Events or choose to embrace the sand as a part of the experience!

Direct to show site shipping is not available for Future Proof Citywide. All shipments must be sent to the Advanced Warehouse. Please view the Shipping Page for more insight.

Packages will be charged a per-box/pallet rate.

Boxes are $50/each and pallets are $325/each. 

Please note that any packages received after February 27, 2026, will incur late fee(s) and possible special delivery charges.

Items delivered to the advanced warehouse will be delivered to your exhibit space. For this reason, we highly recommend shipping to the advanced warehouse.

The warehouse will not accept uncrated/ boxed freight, COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds, or a single piece of freight beyond the dimensions of 108”H x 93”W. 

All packages will be delivered directly to your booth on the date you requested on your Information Summary Form.

For the first step, please indicate this on the Information Summary Form so that we know what to look for. Second step, please make sure the shipping address includes your company name and even a phone number (if possible) in the shipping address so the warehouse team can contact you to confirm receipt.