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Shipping details
INBOUND SHIPPING TIMELINE
Advanced Shipment to the warehouse is the only option for delivery directly to your booth. Shipments to the show site will NOT be available this year. Please plan accordingly and ship your materials within the window listed below.
February 3, 2025
7:00 AM ET
Advanced Shipments May Begin Arriving at Warehouse
March 7, 2025
3:00 PM ET
Last Day for Advanced Shipments to Arrive at Warehouse Without Surcharges
March 11, 2025
3:00 PM ET
All Shipped Items Will Be Onsite
SHIPPING INSTRUCTIONS AND LABELING
Future Proof Citywide Exhibitors must utilize the advanced warehouse to ship items for the upcoming event. This includes crated, boxed, or palletized materials. Receiving will begin Monday, February 3rd through Friday, March 7th between the hours of 7:00 AM-3:00 PM ET. Any items shipped/received outside these dates are subject to festival-imposed fees.
A detailed Information Summary Form listing your items that will be shipped to the festival warehouse, must be completed and submitted to Event Logistics, Inc no later than February 3, 2025. Please click here here to complete the form. Once your Information Summary Form is submitted, please utilize appropriate shipping labels provided to affix to your pallet/ boxes.
To ensure your items are distributed to the appropriate location on-site, it is required that you use the proper shipping label for each box.
A completed label must be affixed to each box/case shipped. If a full pallet is being shipped, then one label can be affixed to each side of the pallet.
DOWNLOAD SHIPPING LABEL
Please click here to download the shipping label.
IMPORTANT NOTES
The inventory warehouse will not accept the following:
- COD Shipments
- Hazardous Materials
- Freight requiring refrigeration or freezer
Please provide additional details if your materials meet the following description:
- Has liquid
- Single piece of freight weighing more than 5,000lbs *certified weight tickets must accompany all shipments
- Single piece of freight beyond the dimensions of 48” high, 144” long or 84” wide
GENERAL INFORMATION
Future Proof Citywide Exhibitors are responsible for arranging removal of all leftover goods post-event. You must bring your own packing supplies and pre-paid electronic PRINTED shipping labels.
FEDEX & UPS PICK UP
Future Proof Citywide Exhibitors are responsible for all packing materials, printing labels and affixing them to their respective packages. Once packages have been labeled and checked in by the Inventory team all packages will ship out between Friday – Monday post event week.
When printing your label, if a pickup date is needed, please use Friday March 21, 2025
WHEN PRINTING YOUR LABEL, IF A PICKUP ADDRESS IS NEEDED, PLEASE USE:
Southeastern
725 SE 9th Court
Suite 300
Hialeah, FL 33010
THIRD PARTY CARRIER
Must be scheduled by exhibitor and communicated to inventory.
We will need the following information to gain approval:
- What is the name of the third-party carrier?
- What is the size of the truck?
- What time are they expected to arrive?
- Pick up address (see above)
- If required, provide this number for your carrier (954) 649-4771
IMPORTANT NOTES
Any items not retrieved from the beach by 12:00 PM Thursday, March 20 will be discarded.
Please make sure that any LARGE items are palletized to facilitate load in/out.
If you are shipping any out of the ordinary items that will require special handling, please contact the Future Proof Citywide Inventory Manager, Maureen Luna via cell at (954) 649-4771 or email at Maureen@eventlogisticsinc.com, for clearance and approval.
Special handling fees will apply to oversized and awkward shaped loads, highlight/heat sensitive product, and any shipments that require additional time and equipment/labor to unload.
ON-TIME ARRIVAL
February 3, 2025 – March 7, 2025
- $50.00 per box
- $325.00 per pallet
LATE ARRIVAL
Materials arriving after March 7th will be received at the Inventory Warehouse and incur an after-deadline charge.
LATE DAY 1, 2, 3 (March 8, 9, 10, 2025)
- $75.00 per box
- $375.00 per pallet
LATE DAY 4,5,6,7, (March 11, 12, 13, 14, 2025)
- $100.00 per box
- $400.00 per pallet
AFTER MARCH 14
Items received at the Warehouse after March 14th will be charged a fee plus the cost of transport to show site.
- Transport within 24 hours of arrival: $200.00
- Transport on same day of arrival: $400.00
- Special Handling Fees: Quoted when details are provided
have questions about shipping?
FREQUENTLY ASKED QUESTIONS
When attending Future Proof Citywide in Miami Beach, the most convenient airport to fly into is Miami International Airport (MIA). It offers extensive domestic and international flights and is located just a short drive from the event venues and accommodations.
To book your hotel with the exclusive Future Proof rate, use the custom booking link provided in your registration confirmation email. This link accesses specially negotiated rates for event attendees at designated hotels, ensuring you get the best possible deal during your stay at Future Proof Citywide.
The hotels designated for Future Proof Citywide attendees are conveniently located in the South Beach area of Miami Beach, generally within a short walking distance or a quick drive from the festival venues at Lummus Park. This proximity allows for easy access to all event activities and the beachfront.
For Future Proof Citywide, plan to arrive on March 16, 2025, early enough to settle into your hotel and pick up your badge at the registration counter before attending the opening night party. This will ensure you’re fully prepared to enjoy the kickoff festivities and networking opportunities.
The final day of content will take place during the morning of Wednesday, March 19, 2025. Plan to checkout that morning… unless you’d like to extend your stay, which many attendees do!
