Sponsor portal
Exhibitor Appointed Contractors
An EAC is an Exhibitor Appointed Contractor. This is defined as any vendor that is not on the Future Proof Approved Vendors List. To work with a vendor outside of the approved vendor list, please see the process below.
**Outside caterers will not be permitted for logistical reasons.
Step 1
EAC APPLICATION FORM
Exhibitor Appointed Contractors are subject to a short review process. You may have the vendor fill this out or complete it on their behalf. You can expect to hear back within 48 hours of completing the application.
EAC APPLICATIONS DUE
CUSTOM BUILD EACs: DECEMBER 8, 2025
ALL OTHER EACs: JANUARY 9, 2026
Step 2
EAC LOGISTICS CALL
A Future Proof representative will contact you to set up a logistics call so we can align on all logistics related to accessing the show site, activation plans, and more.
Step 4
SECURE CREDENTIALS
You will be provided a link to secure EAC credentials upon EAC application approval. Select the button below to review available EAC credential options.
Step 3
SUBMIT DOCUMENTATION
Once your EAC Application is approved, a Future Proof representative will contact you with the next steps which includes a request for additional documentation.
DOCUMENTATION DUE
COI: JANUARY 23, 2026
STRUCTURAL DRAWINGS: DECEMBER 8, 2025 **Applies to custom built exhibit structures only.
FREQUENTLY ASKED QUESTIONS
When attending Future Proof Citywide in Miami Beach, the most convenient airport to fly into is Miami International Airport (MIA). It offers extensive domestic and international flights and is located just a short drive from the event venues and accommodations.
To book your hotel with the exclusive Future Proof rate, use the custom booking link provided in your registration confirmation email. This link accesses specially negotiated rates for event attendees at designated hotels, ensuring you get the best possible deal during your stay at Future Proof Citywide.
The hotels designated for Future Proof Citywide attendees are conveniently located in the South Beach area of Miami Beach, generally within a short walking distance or a quick drive from the festival venues at Lummus Park. This proximity allows for easy access to all event activities and the beachfront.
For Future Proof Citywide, plan to arrive on March 16, 2025, early enough to settle into your hotel and pick up your badge at the registration counter before attending the opening night party. This will ensure you’re fully prepared to enjoy the kickoff festivities and networking opportunities.
The final day of content will take place during the morning of Wednesday, March 19, 2025. Plan to checkout that morning… unless you’d like to extend your stay, which many attendees do!